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Checklist for 2023 ASHRAE Winter Conference Sponsorship Deliverables

Checklist for 2023 ASHRAE Winter Conference Sponsorship Deliverables

Thank you for sponsoring the 2023 ASHRAE Winter Conference. Our objective is to provide a valuable service to your company in reaching the most valuable audience of top leaders in the HVAC&R industry and build credibility as innovators in the industry. With your help, we wish to provide a valuable service to ASHRAE members and other industry professionals by providing the opportunity to learn and connect with both in-person and virtual experiences. 

Your main point of contact for your 2023 Winter Conference sponsorship is Ragan McHan. Please send her the assets and information requested below. She can also help you with any questions you may have related to your sponsorship.

Below is a check list of information and deadlines to help you receive full value from your sponsorship opportunity.

Base Sponsorship:

Dedicated Sponsor Page in ASHRAE 365 Conference App and Website

Provide all digital materials to ASHRAE for Dedicated Sponsor Page in conference app and website – any time before January 13

In addition to your logo, ASHRAE can accept a combination of up to 5 items for your page. Send all items such as your official logo to be used on the site, up to 150 words of promotional copy, links to videos, PDFs, or other information you wish to be displayed on your page. Please also send contact information (name, email address, physical address, and website) as you wish it to be displayed.

Send all information to Ally Jordan at ajordan@ashrae.org. She will be your main contact for building your dedicated Sponsor Page in the ASHRAE conference app and website.

The sooner the materials are provided to ASHRAE by the sponsor, the longer the exposure on the website and app. Please allow 2 days upon submitting materials to construct your page in the app and website.

Complimentary Registration

Submit Registration Information for (1) Complimentary Attendee – any time before January 13

Full conference registrants will have access to all in-person sessions and events as well access to technical session recordings and downloadable conference papers. Please complete the registration form and submit to Tracy Keller at tkeller@ashrae.org by January 13.

Logo Recognition

Submit a high resolution, vector image of your logo and URL for redirecting clicksAs Soon As Possible

Your logo and URL will be added to the following locations as soon as it is received.

  • promotional emails
  • conference website
  • ASHRAE home page
  • conference app
  • virtual conference platform
  • onsite signage

Homepage Recognition

Submit a 300x250 banner that rotates on the ASHRAE home pageAs Soon As Possible

Recognition on the ashrae.org home page which has 125,000 unique visits average per month. Send 300x250 banner to vjohnson@ashrae.org and abrafford@ashrae.org.

Rotating Banner in ASHRAE 365

Submit a 300x50 banner to rotate in the ASHRAE 365 appAs Soon As Possible

Send 300x50 banner to ajordan@ashrae.org.

Attendee Lists and Metrics

  1.   ASHRAE will send Opt-In Attendance Lists – by February 24 
       A list of all opted-in attendees’ mailing address included in your sponsor thank you packet from 2023-2023 ASHRAE President, Farooq Mehboob.
  2.   ASHRAE will send Dedicated Sponsor Page Analyticsby February 24
       Includes pageviews of your dedicated sponsor page from the date of creation through the end date of the conference and number of PDF downloads where available.