Shaping Tomorrow's Built Environment Today

2018 ASHRAE Annual Conference Paper Submission Guidelines

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The 2018 ASHRAE Annual Conference will be held in Houston, June 23 – 27, 2018. The Technical Program along with Committee meetings, Registration, Bookstore, and Speakers Lounge will be held at the Hilton America's hotel and the George R. Brown Convention Center.

Contact Info/Tracks

Track 1: HVAC&R Systems and Equipment
Track Chair:
Frank Schambach

Selection of equipment and systems is paramount to HVAC&R design.  Papers and programs in this track will assist designers, engineers, and operators in the design, selection, and operation of HVAC&R systems and equipment.

Track 2: Fundamentals and Applications
Track Chair: Dennis Alejandro


Fundamentals are the foundation for understanding applications in engineering. Key components of ASHRAE fundamentals include thermodynamics, psychrometrics, fluid and mass flow. This track provides opportunities for papers and presentations of varying levels across a large topic base. Concepts, design elements and shared experiences for theoretical and applied concepts of HVAC&R design are included.

Track 3: District Energy and Cogeneration Plants
Track Chair: Kimberly Pierson

As our world resources become more and more sparse there is an industry-wide movement toward efficiency and sustainability. One of the ways in which we can look to minimize our carbon footprint is to combine our resources. District energy systems and cogeneration plants do just that and are quite popular in some locales but have yet to gain traction in other developed cities. We will look at the advantages and limitations, do's and don'ts and best practices of utilizing this type of shared system.

Track 4: Safeguarding your HVAC&R System
Track Chair: Rich Rose

From seismic events to power outages and human error, how secure is your HVAC&R System? Mechanical, plumbing, electrical, and control systems all work together to create our living buildings, so it is imperative that designers and operators take into account the reactivity and interaction of these systems in response to natural disasters, human interference and other catastrophic events. Topics in this track include considering your design layout and accessibility, backup systems, supports and bracing, and more.

Track 5: Residential - Modern Buildings in Hot and Humid Climates
Track Chair: Dimitris Charalambopoulos

Residential dwellings require designers to consider a different scope of building functions, occupant use, and comfort. With increasing utility rates and a movement toward net zero housing, the traditional residential design models are continuously diversifying and evolving. This track will discuss how we can integrate modern residential design and building practices into hot and/or humid climates with specific challenges ranging from indoor comfort to ventilation and mold.

Track 6: Professional Skills
Track Chair: Kevin Marple
This track is designed to provide professionals an opportunity to develop in the areas of presentation skills, leadership, teambuilding, understanding various business operations, interpersonal skills, etc. In short, the Professional Skills Track can cover all aspects of business outside of engineering/technical applications and lends itself to interactive session types such as workshops and forums. 

Track 7: Research Summit
Track Chair: Melanie Derby
Active research, and the exchange of those research findings are critical to the development of our HVAC&R industry and environment. The sixth annual research summit invites researchers to share those results; and this year we announce an exciting collaboration with ASHRAE's archival research publication, Science and Technology for the Built Environment (STBE). Researchers are invited to present papers, seminars, forums or participate in panel discussions. Authors may also pursue an opportunity to further develop their submissions for later publication in STBE

Track 8: HVAC&R Control Freaks
Track Chair: Gary C. Debes
This track will focus on all things controls (note: please see track 9 "MiniTrack" as well).  We invite you to join this exchange addressing one of the most dynamic areas in HVAC&R. Topics may range from design innovations spreading through our industry to the latest in building integration and observation, or even troubleshooting the most common issues occurring in building management systems.

Track 9: HVAC&R Analytics
Track Chair: Vikrant Aute
This track will focus on the application of analytics algorithms/tools to automate systems. The tools and data are readily available, but the challenge is in using them in a timely and effective manner to add value to our HVAC&R Systems. By discussing the basics of analytics, methods, case studies and lessons learned we can consider if machine learning is ready to replace conventional controls.

For information on the technical program, special events, special sessions and general conference inquiries.
Conference Program Chair: Cindy Moreno

Staff Support
Tiffany D. Cox, Assistant Manager of Conference Programs

Speaker Registration Fee

For the ASHRAE 2018 Annual Conference Speaker registration fees and policies will apply. Speakers will receive a 75% discount off the regular conference registration fee. Authors are required to attend the conference to present their papers in order for their papers to be published.

Upcoming Deadlines

  • Thursday, January 11, 2018: Website Opens for Seminar, Workshop, Forum, Debate and Panel Proposals
  • Monday, January 15, 2018: Conference Paper Accept/Revise/Reject Notifications
  • Friday, February 9, 2018: Program (Seminar, Forum, Workshop, Debate and Panel) Proposals Due
  • Friday, February 9, 2018: Revised Conference Papers/Final Technical Papers Due


Why Publish with ASHRAE?

ASHRAE authors enjoy benefits that include:

  • No publication charges
  • Interaction with other researchers
  • Reduced conference registration (75% off)
  • Technical papers published in ASHRAE Transactions, which is cited in the Thomson Reuters Web of Knowledge Index of Scientific & Technical Proceedings, Index to Scientific Books and Current Contents Proceedings: Engineering, Technology, Applied Physics. Technical papers are also cited in SciVerse Scopus and COMPENDEX.
  • Authors of Technical Papers published in ASHRAE Transactions may be invited to submit expanded papers for publication consideration in HVAC&R Research, ASHRAE's journal for archival research.

Publication Schedule


  • Monday, February 19, 2018: Conference and Technical Paper Final Accept/Reject Notifications
  • Tuesday, March 1, 2018: Registration Opens
  • Monday, March 19, 2018: Seminar, Forum, Workshop Accept/Reject Notifications
  • Monday, April 30, 2018: Upload of PPTs Begin
  • Friday, June 1, 2018: All PPTs Due Online
  • Wednesday, June 20, 2018: Final Day for Commercialism Revision Upload prior to on-site
  • Saturday, June 23, 2018: Speaker's Lounge Opens
  • Conference begins (June 23 – 27, 2018)