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2019 ASHRAE Annual Conference FAQ Information

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Below you'll find information about the 2019 ASHRAE Annual Conference based on many frequently asked questions. For additional details about the conference or to register, please visit ashrae.org/kansascity.

  • Venues

    Marriott Downtown Kansas City

    200 W 12th Street, Kansas City, MO 64105

    The Marriott is divided into two towers – the West Tower and the East (formally known as the Muehlebach) Tower. Both towers have guest rooms and meeting space and are connected via skybridge. The skybridge is accessible on the 2nd floor of the West Tower. Take the skybridge outside of the Yard Bird rooms to the East Tower (Muehlebach). Once in the East Tower, take the escalator or the elevator down to the lobby level for access to the meeting rooms on the lobby level and the East Tower’s front desk.

    The entrance to the West Tower of the Marriott is on W 12th Street Turn right out of the lobby to walk toward the Convention Center. The street level entrance to the Marriott East Tower (Muehlebach) is on Wyandotte Street along with the entrance to the Holiday Inn Aladdin and the Crowne Plaza. From the Marriott East Tower, Holiday Inn and Crowne Plaza, cross through the Barney Allis Plaza to access the Convention Center.


    Kansas City Convention Center (KCCC)

    301 W 13th Street, Kansas City, MO 64105

    The Kansas City Convention Center can be accessed where Central Avenue meets W 13th Street. Doors to the 2100 and 2200 rooms will be open following this schedule:

    Saturday, June 22: 6:30 a.m.
    Sunday, June 23: 2100s – 5:00 a.m. / 2200s – 6:00 a.m.
    Monday, June 24: 6:30 a.m.
    Tuesday, June 25: 2100s – 6:30 a.m. / 2200s – 6:00 a.m.
    Wednesday, June 26: 6:30 a.m.

  • Transportation

    Airport Transportation

    Hotel direction: 19.1 miles S

    The Kansas City Marriott does not provide shuttle service but the below are alternate transportation options:

    Type Estimated Charge
    SuperShuttle $6 off round trip | Book Here (use group code ZD3MT)
    Taxi $50.00 (one way)
    Bus $1.50 (one way)

    Tour Transportation

    Shuttles depart on the corner of W. 12th St. and Central St. Turn right out of the main entrance of the Marriott West Tower.


    Parking

    Parking at the Kansas City Marriott:

    On-site parking fee: $4 hourly, $20 daily

    Valet parking fee: $26 daily

  • General Information

    How to Contact an ASHRAE Staff Member

    Staff schedules are posted in the ASHRAE HQ room, Andy Kirk, 3rd Floor, Marriott-West.


    Wireless Internet

    Wireless internet will be available in all meeting rooms at the Marriott and the Kansas City Convention Center. Due to the number of users, please limit usage to functions that do not use excessive bandwidth such as Facebook, YouTube, streaming videos, etc.

    Marriott Meeting Rooms
    Network: PSAV Meetings
    SSID: ASHRAE
    Password: kansascity19

    Kansas City Convention Center
    SSID: ASHRAE
    Password: kansascity19


    Mothers' Room

    ASHRAE is pleased to offer a private room to nursing mothers in both locations. Please visit the Registration Desk in 2103AB, KCCC to inquire about access.


    Family Services

    Visit KC, the Kansas City Convention and Visitors Bureau, recommends the following companies for child care services while in Kansas City:

    A1 Tiny Tots Nannying and Sitter Services
    www.a1tinytots.com
    816-591-9330

    SeekingSitters of Kansas City
    www.seekingsitterskansascity.com
    918-749-3588

    ASHRAE makes no representation as to the quality or suitability of the child care options available.

    ASHRAE has done no investigation or inquiry into these options and accordingly assumes no liability for these services. All participants considering these facilities should perform their own investigation into the quality, suitability or desirability of these child care facilities.


    What to Wear

    Business casual attire is appropriate for meetings and social events.


    Lost and Found

    Items found during the conference should be turned into the staff in the ASHRAE headquarters room, Andy Kirk, 3rd Floor, West Tower or at ASHRAE registration located in 2103AB at the Kansas City Convention Center.

    All items turned into ASHRAE lost and found will be given to the Marriott and Kansas City Convention Center secuirty at the conclusion of the event.


    Meals

    Meals are not included in your conference registration; however, we know that sometimes you have limited time to grab a quick meal between meetings and technical sessions. Here are few grab-and-go options at the Marriott:

    CoffeeCentral
    Daily 6:00 a.m. – 10:00 p.m.
    Serves coffee and pastries and is in the West Tower lobby near the bar and 12th Street meeting room.

    MetropolitanKC
    Breakfast (buffet and menu): 6:00 – 11:00 a.m., Mon. – Fri.
    Lunch (buffet and menu): 11:00 a.m. – 2:00 p.m., Mon. – Fri.
    Dinner: 5:00 – 10:00 p.m., 7 days a week
    Located in the West Tower lobby near the front desk.

    BarCentral
    Coffee Service: 6:00 a.m. – 10:00 p.m. daily
    Food: 11:00 a.m. – 12:00 a.m. daily
    Drinks: 11:00 a.m. – 12:00 a.m., Sun. – Thu.; 11:00 a.m. – 1:30 a.m., Fri. – Sat.

    Fresh Bites
    24 hours daily
    In-Room Dining Reimagined – regular in-room dining experience plus the option to pick up if you are on-the-go. Dial 4615 from your hotel room, visit FreshBitesKansasCity.com or download the Kansas City Marriott Downtown app to place your order.


    Things to Do in Kansas City

    Stop by the Host Committee desk in the lobby of the 2100 building at the KCCC outside of registration and bookstore or the Hospitality Desk at the Member Lounge in the 12th St. Meeting Room in the lobby of the Marriott West Tower. The Kansas City host committee will provide “Things to Do” recommendations as well as local restaurants.

    You can also visit www.visitkc.com/ashrae for:

    • The KC BBQ Experience + a list of restaurants by district
    • 33 Free Things to Do in Kansas City
    • Local Events
    • About Kansas City
    • Visitors Help
    • Maps and Info on Getting Around the Convention Center Area
  • In Case of Emergency

    Emergency Situations at the Marriott

    Dial 7777 from any hotel phone to contact security or call 911 directly from your personal phone. When 911 is called please also notify the hotel to assist when emergency services arrive on property. If speaking to 911 dispatch, the two Marriott Tower addresses are as follows:

    • Marriott West Tower – 200 W. 12th Street
    • Marriott East Tower – 1213 Wyandotte Street

    The hotel has an emergency response team 24 hours a day. In the event of an emergency, 911 may be called from all phones within the hotel.

    The Kansas City Downtown Marriott Security Department, as well as a small number of other employees, are trained in CPR and First Aid.

    In the event of an evacuation, the hotel will use the PA system to inform guests in affected areas to evacuate the hotel and inform them of an evacuation location. Additional hotel management will be walking the property to help direct hotel guests in the event of an emergency.


    Emergency Situations at the Kansas City Convention Center

    In the event of an emergency, an alarm will sound and KCCC staff will provide instructions for attendees.

    For non-life-threatening emergencies, please call the KCCC Security team at 816-513-5111. Security will dispatch law enforcement or emergency services if needed. Know your location and be ready to explain to security and/or emergency services of your exact location within the center.

    Please use the black phones throughout the convention center for emergencies that call Security or 911.


    Safety Tips

    Street Safety
    The streets of any city at any time can be unsafe. When you leave your hotel to go out during the day or the evening, make sure you take off your badge. Wearing a badge is an advertisement that you are a visitor to the city and that you are probably unfamiliar with your location.

    Walk “smart” when you leave the convention site —know your destination and the best way to reach it. Walk along lighted sidewalks at night and don’t walk alone. Trust your instincts—if you’re uncomfortable with a situation, get out of it.

    Hotel Safety
    Don’t answer the door in a hotel room without verifying who it is. If a person claims to be an employee, call the front desk and ask if a staff person is supposed to have access to your room and for what purpose. Use the hotel safe-deposit box. When you’re in your hotel room, use all of the locking devices provided. Don’t reveal your room number or discuss plans for leaving the hotel within earshot of strangers.

  • Technical Program Information

    Badge Scanning

    Badges must be worn for admission to the technical program. Room monitors will scan badges at the door. The scanning process will provide you with a summary of all sessions attended at the conclusion of the conference and will be emailed to you. Please keep track of the sessions that you attend at the conference. If you do not desire to have a summary of the sessions you do not need to be scanned.


    Session Evaluations

    Response cards are distributed to audience members that comment during Technical Paper sessions. Please complete the question/comment card and return it to a monitor. Questions are given to the author for reply and published with the Technical Paper in ASHRAE Transactions. Please access the ASHRAE 365 app to complete the technical program speaker and session evaluations.


    PDHs

    All of the sessions presented in the technical program are approved for professional development hours (PDHs), including State of Florida PDHs. In addition, some sessions are approved for the State of New York PDHs and AIA Learning Units. Those programs are indicated with a symbol. Others are approved for LEED AP credits and are indicated with a symbol. Certain sessions may be acceptable for ASHRAE certification renewal. Send questions to certification@ashrae.org. In order to report your attendance at the session, PDH and AIA sign-in sheets in the session room. Sessions are approved for 1, 1.5 or 2 PDHs depending on the length of the session.


    Conference Papers

    During the Annual and Winter Conferences, papers presented in the technical and conference paper sessions can be purchased in the ASHRAE Bookstore onsite, as individual hard copies or a collection of downloadable PDFs. After the conference, all papers can be purchased in the ASHRAE Bookstore online (ashrae.org/bookstore). Final technical papers are published with discussion in ASHRAE Transactions. Papers are not available for seminars, forums, panels, workshops or debates. All papers published between the years 1980–1997 may be searched online in the Abstract Archive Center. Access to the Abstract Archives is a member benefit. For ordering information, contact ASHRAE Customer Service at 1-800-527-4723 or cservice@ashrae.org.


    Virtual Conference

    Don’t miss the state-of-the-art concepts and latest design techniques presented in the Society’s technical program available through the virtual conference. The Kansas City Virtual Conference allows you to view presentations and to interact with an online audience through a discussion board. All registered conference attendees will receive an email notification when sessions are available for viewing. To access the Kansas City Virtual Conference go to www.ashrae.org/kansascityvirtual.

    Virtual Conference registration includes:

    • Synced audio and PowerPoint presentations from all, conference paper sessions, seminars, technical paper sessions and workshops.
    • Ability to post comments and rate presentations.
    • Print presentation slides in notes format.

    Presentations are available online for 18 months with the ability to post questions or answers for select-ed sessions through Monday, July 15.

    A full slate of technical programs will be posted daily beginning Monday, June 24 through Thursday, June 27, of the sessions that were presented the previous day.

    Access to the Kansas City Virtual Conference is free with your conference registration. To register for the Virtual Conference only, register online at www.ashrae.org/kansascity.

    $249 ASHRAE member; $445 non-member

  • Certification Exams

    Sit for Certification Exams

    Saturday, June 22
    9:00 a.m.

    Tuesday, June 25
    8:00 a.m.

    Recognized by over 35 national, state and local government bodies – and with over 3,000 certifications earned – ASHRAE certifications increasingly have become the must-have credential for built-environment professionals.

    ASHRAE certification exams will be administered to candidates in these key, built-environment fields: HVAC Design (NEW!), Commissioning, Energy Assessment, Energy Modeling, Healthcare Facility Design, High-Performance Building Design, and Building Operations.

    Pre-application required.

  • Publications

    Check out the Bookstores

    ASHRAE Bookstores will be located in 2103AB, KCCC. More than 300 books, conference papers and other recent publications will be available for purchase. Browse some of our bestsellers and new releases at www.techstreet.com/ashrae.

  • Registration

    Registration

    Location:
    2103AB, Kansas City Convention Center

    Hours:
    Friday, June 21: 10:00 a.m. – 5:00 p.m.
    Saturday, June 22: 7:15 a.m. – 6:00 p.m.
    Sunday, June 23: 7:00 a.m. – 5:00 p.m.
    Monday, June 24: 7:00 a.m. – 5:00 p.m.
    Tuesday, June 25: 7:30 a.m. – 4:30 p.m.
    Wednesday, June 26: 7:30 a.m. – 11:00 a.m.

    Onsite Registration Fees (June 10–26):
    $690, member/$915, non-member
    $665, first-time member attendee/$890, first-time non-member attendee
    $265, member one-day fee/$315, non-member one-day fee
    $70, one-session fee
    $135, Life Member

    Registration Fees for Speakers, Student Branch Advisors and Students:
    $135, speaker
    $25, student branch advisor
    $25, student member/$55, full-time student non-member
    $55, spouse/guest

  • ASHRAE Member Lounge

    ASHRAE Member Lounge

    Location:
    12th St. Meeting Room | Lobby | Marriott-West

    Hours:
    Saturday, June 22: 7:30 a.m. – 3:00 p.m.
    Sunday, June 23: 7:30 a.m. – 4:00 p.m.
    Monday, June 24: 7:30 a.m. – 4:00 p.m.
    Tuesday, June 25: 7:30 a.m. – 4:00 p.m.
    Wednesday, June 26: 7:30 a.m. – 1:00 p.m.

  • ASHRAE Speaker's Lounge

    ASHRAE Speaker's Lounge

    Location:
    2102A, Kansas City Convention Center

    Hours:
    Saturday, June 22: 1:00 p.m. – 3:00 p.m.
    Sunday, June 23: 7:00 a.m. – 5:00 p.m.
    Monday, June 24: 7:00 a.m. – 12:15 p.m. and 1:30 – 5:00 p.m.
    Tuesday, June 25: 7:00 a.m. – 5:00 p.m.
    Wednesday, June 26: 7:00 a.m. – 1:00 p.m.

  • ASHRAE Companion Lounge

    ASHRAE Companion Lounge

    Location:
    Barney Allis Historical Lobby | Lower Lobby | Marriott-West

    Hours:
    Saturday, June 22: 7:30 a.m. – 3:00 p.m.
    Sunday, June 23: 7:30 a.m. – 4:00 p.m.
    Monday, June 24: 7:30 a.m. – 4:00 p.m.
    Tuesday, June 25: 7:30 a.m. – 4:00 p.m.
    Wednesday, June 26: 7:30 a.m. – 1:00 p.m.

  • ASHRAE Headquarters Office

    ASHRAE Headquarters Office

    Location:
    Andy Kirk | 3rd Floor │ Marriott-West

    Hours:
    Friday, June 21: 12:00 p.m. – 5:00 p.m.
    Saturday, June 22: 8:00 a.m. – 5:00 p.m.
    Sunday, June 23: 8:00 a.m. – 5:00 p.m.
    Monday, June 24: 8:00 a.m. – 5:00 p.m.
    Tuesday, June 25: 8:00 a.m. – 5:00 p.m.
    Wednesday, June 26: 8:00 a.m. – 1:00 p.m.

  • Conference Policies

    Company-Sponsored Hospitality Suite Policy

    Hospitality suite hours must not conflict with ASHRAE meetings or social functions. Product displays, literature handouts, posting of signs in hotel lobbies or hallways, and commercial advertising or recruiting are not allowed in the Marriott or Convention Center.


    Sale of Merchandise Policy

    Sale of merchandise, or the solicitation to sell merchandise, of any type at the Annual and Winter Conferences will only be permitted by prior approval of the Conferences and Expositions Committee and any surplus will go to the Society.


    Signs/Displays of Affiliate Meeting Information

    Signs and information concerning affiliate or related organizations must be approved by the Society prior to display. No signs are to be attached to walls, and all signs must be professionally printed.


    Photo Release

    Photographs will be taken at the ASHRAE Annual Conference. By registering for this conference, you agree to allow ASHRAE to use your photo in any ASHRAE-related publications or website.


    Video Recording Policy

    ASHRAE regards the materials presented at these sessions to be the unique work of ASHRAE and exercises control over the dissemination and/or use of such products in the future. Accordingly, videotaping and recording of this program are not allowed without ASHRAE’s prior written consent.

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