logoShaping Tomorrow's Built Environment Today

2024 ASHRAE Winter Conference
January 20-24, 2024

In-Person + Virtual & Advertising Opportunities Through the
2024 ASHRAE Winter Conference and ASHRAE Journal

VISIT CONFERENCE SITE

PROSPECTUS PDF

Who you will reach as a sponsor: 
Data from ASHRAE’s 2023 Winter Conference:

Sponsorship Opportunities

The 2024 ASHRAE Winter Conference is teaming up with ASHRAE Journal to extend your message to its readers and to
create a Technology Showcase in conjunction with the conference. The 2024 ASHRAE Winter Conference, January 20-24,
2024, at the Marriott Marquis and McCormick Place in Chicago provides opportunities to reach both in-person and virtual
conference attendees through a hybrid conference format. Seize the demand for attendees to meet face-to-face by
creating your presence at the conference. Reach a worldwide virtual audience through livestreamed and on-demand sessions
and events through the hybrid format. Tap into attendees’ high interest in new products, technology
and technical information by becoming a Conference Sponsor.

Base Sponsorship: $3,500
Deadline to commit - December 20, 2023

Sponsors who commit early will have greater exposure

Includes the following:

  • Registration List (Estimated Value of $1,500):
    Postal information for a one-time mailing to registrants who opted in for sponsor messages.
  • Dedicated Sponsors’ Page in the ASHRAE 365 Conference App & Conference Website (Estimated Value of $2,000):
    A dedicated spot on the ASHRAE conference app and website to post logos, link videos, upload marketing material and
    share contact information. The Sponsor page is viewable to anyone visiting the ASHRAE 365 app or conference
    page – not just registered conference attendees. Analytics such as pageviews, number of downloads for resources
    added and impressions on your logo will be made available after the conference.
  • Logo Visibility (Estimated Value of $750): Logo displayed on conference signage at the Marriott Marquis, rotating
    banners within the virtual platform, conference website and other conference materials.
  • Complimentary Registrations (Estimated Value of $750+): One registration with full access to attend the in-person
    conference as well as access to all information offered by ASHRAE presenters, livestreamed content, all conference
    papers and on-demand content.

Value added benefits:

  • Conference Promotions (Estimated Value of $1,500): Your company’s logo will be linked to your website in all
    ASHRAE emails promoting the conference and on the official conference website. This includes approximately
    15 promotional emails (based on commitment date), sent to all ASHRAE members and other interested individuals
    totaling on average 55,000 unique recipients each email.
  • Social Media (Estimated Value of $1,500): One social media post highlighting all conference sponsors across
    ASHRAE’s official social media channels (Twitter, LinkedIn, Facebook and Instagram) which have a combined
    audience of over 200,000 during the conference.
  • Home Page Visibility (Estimated Value of $5,000): Recognition on the ashrae.org home page which has 125,000
    unique visits average per month.
  • ASHRAE 365 App Visibility (Estimated Value of $1,500): Rotating banner throughout ASHRAE 365 as well as
    recognition in the sponsors listing.
  • Sponsor Appreciation Email (Estimated Value of $3,000): One-time, dedicated email highlighting all conference
    sponsors, sent the week before the conference to all registered attendees who opted in for sponsor messages.
    Includes sponsor logo, AHR Expo booth number and hotlink.
  • Daily Email Highlights (Estimated Value of $5,000): Your company’s logo and AHR Expo booth numbers are
    highlighted in emails sent each day of the conference (Saturday, Sunday, Monday, Tuesday and Wednesday) to
    all registered attendees. Also included in the “Know Before You Go” email sent to registered attendees prior to the
    start of the conference.
See a checklist of information and deadlines to help you receive full value from your sponsorship opportunity at ashrae.org/sponsorchecklist.

Start with the base sponsorship and choose from any of the enhanced add-on opportunities
*Virtual Upgrades also available

Details of each sponsorship add-on are listed below.
*Virtual enhancements also available.

Enhanced Sponsorship Opportunities

Sponsorship Add-Ons provide the opportunity to increase lead generations and visibility for your company during the 2024 ASHRAE Winter Conference. 

$10,000

Keynote Sponsor (limit of 1)

The ASHRAE Winter Conference kicks off with the Plenary Session – the Meeting of the Members. The Plenary takes place on Saturday, January 20 at the Marriott Marquis the headquarters hotel. The Plenary Session is open to all and brings together ASHRAE’s leadership, ASHRAE members and an audience from around the world. Prestigious Society awards are presented, including ASHRAE Fellows, Hall of Fame, the Student Design Competition, followed by a Keynote Address from Chris Turner. The Plenary Session will be livestreamed and posted on the conference website for anyone to view.
In-Person Sponsor Benefits:
  • Signage of sponsor logo and AHR Expo booth number.
  • Opportunity to provide branded merchandise on chairs.
  • Your company and AHR Expo booth number listed in printed program.
  • Your company’s representatives meet and greet attendees in ballroom foyer as they walk into session.
  • Tabletop for branded literature and giveaways in ballroom foyer.
  • Acknowledgment of sponsor before and after event.
  • Reserved premier seating for sponsors.
$9,000

Welcome Party (limit of 1)

The Conference fun officially begins at the Welcome Party! The Welcome Party, hosted by the local ASHRAE host committee, takes place on Saturday, Jan. 20 at the Old Post Office, where attendees will eat and drink with their fellow colleagues. The party includes heavy hors d’oeuvres, two drink tickets and local flair. The event is open to conference and meeting attendees.
Sponsor Benefits:
  • Branded napkins and drink tickets, and bonus opportunity to create a specialty drink.
  • Three complimentary tickets to the Welcome Party for sponsor representatives.
  • Dedicated tabletop for branded literature and giveaways.
  • Verbal acknowledgment of sponsor before and after event.
  • Sponsor representatives meet and greet attendees.
  • Signage.
$9,000

President's Luncheon (limit of 1)

2023-2024 ASHRAE President Ginger Scoggins will provide an update on the State-of-the Society and the Society theme, “Challenge Accepted: Tackling the Climate Crisis”. The event takes place Monday, January 22 and includes a plated lunch. President Scoggins address will be recorded and posted on the conference website and ashrae.org/president for anyone to view.
Sponsor Benefits:
  • Your company’s logo printed on event tickets and printed programs.
  • Company tabletop for your for branded literature and giveaways in the ballroom foyer prior to the event.
  • Acknowledgment of sponsor during the event.
  • Your company’s representatives can meet and greet with attendees in the ballroom foyer prior to event.
  • Signage.
  • Three complimentary tickets to the President’s Luncheon with VIP seating for your company.
$9,000

Women in ASHRAE Breakfast (limit of 2) 

The Women in ASHRAE Breakfast brings women in the HVAC&R industry together to make connections and share experiences. The event takes place on Monday, January 22 at the Marriott Marquis, the headquarter hotel. The event is open to conference and meeting attendees and includes a formal program with guest speaker.
Sponsor Benefits:
  • Your company’s logo printed on event tickets and branded napkins.
  • Company tabletop for your branded literature and giveaways in ballroom foyer leading into the event.
  • Acknowledgment of sponsor during the event.
  • Your company’s representatives can meet and greet with attendees in the ballroom foyer prior to event.
  • Signage.
  • Three complimentary tickets to the breakfast with VIP seating for sponsor representatives.
$9,000

Members' Night Out 

The Conference concludes with the Members’ Night Out celebration! Members’ Night Out takes place on Tuesday evening, January 23 at the Marriott Marquis, the headquarters hotel. The evening includes special guest introductions, reception, plated dinner and local entertainment.
Sponsor Benefits:
  • Your company’s logo printed on event tickets and branded napkins.
  • Company tabletop for your branded literature and giveaways in ballroom foyer prior to the event.
  • Acknowledgment of sponsor during the event.
  • Your company’s representatives can meet and greet with attendees in the ballroom foyer prior to event.
  • Opportunity to provide raffle prizes.
  • Signage.
  • Three complimentary tickets to Members’ Night Out with VIP seating for sponsor representatives.
$5,000

Livestream Sponsor

The 2024 ASHRAE Winter Conference will livestream and record up to ten technical sessions, so that virtual attendees may take part in the live sessions. All registered attendees, both in-person and virtual, will have access to the platform and livestream sessions will be recorded and posted for on-demand viewing 12 months after the conference. Your company will be acknowledged at the beginning of each session. A list of virtual attendees’ names who opted in for sponsor messages and watched the livestream sessions will be made available after
the conference.
$5,000

Sponsor Tech Talk (limit of 12)

Opportunity to host a live, in-person 30-minute interactive session at the ASHRAE conference. Take this opportunity to display your company’s technology for meeting and conference attendees. Your Sponsor Tech Talk is included in the ASHRAE conference and meeting schedule.
Time slots include:
    Sunday, January 21 from 3:15 - 3:45 pm
    Monday, January 22 from 2:30 - 3:00 pm
    Tuesday, January 23 from 1:30 - 2:00 pm

Upgrade to a Tech Talk Sponsor+! Extend the reach of your in-person demonstration to a virtual audience via Zoom. The live Tech Talk will be recorded and linked to the conference schedule. A list of virtual attendees who opted in for sponsor messages and watched on demand will be made available following the conclusion of the conference. Additional $2,000 for the recorded Sponsor Tech Talk.
$5,000

Coffee Break Sponsor (limit of four)

Coffee Breaks are offered during breaks in the Technical Program Sunday through Wednesday to provide networking opportunities. Coffee breaks are listed in the conference schedule and typically draw meeting attendees working on standards and technical committees. Your company’s logo will be printed on signage and beverage napkins. A table will be provided for your company’s marketing collateral and giveaways as well as the opportunity for your staff to meet and greet with attendees. Also included is a dedicated call out in the daily email sent to all registered attendees.
Upgrade to a Coffee Break Sponsor+! The opportunity to provide a Starbucks gift card to the first 100 virtual attendees via branded e-delivery site. Contact information for recipients who opted in to receive sponsor messages is also included. Additional $1,000 for the Virtual Coffee Break.
$3,000

Wi-Fi Sponsor (limit of one)

Sponsor branding included for the Wi-Fi splash page. Sponsors provide stronger, more reliable Wi-Fi to ASHRAE attendees, for an enhanced experience during hybrid technical sessions and committee meetings.
$2,500

On-Demand Sessions Sponsor (limit of two) 

Opportunity to brand the virtual conference platform that hosts the 80+ on-demand sessions available to conference registrants 12 months after the conference. All registered attendees, both in-person and virtual, will have access to on-demand sessions.
$2,500

Swag Sponsor

The opportunity for your company to provide branded giveaways to in-person attendees (i.e., lanyard, hand sanitizer, water bottles, notepads, etc.). Visibility benefits include branded signage in the registration area, tabletop for branded literature and giveaways, and opportunity to meet and greet with attendees at registration on Saturday. Sponsor to provide branded giveaways.
Upgrade to a Swag Sponsor+! Ability to provide a digital gift card or gift item to a certain number of virtual attendees via a branded e-delivery site and a dedicated call out in daily email sent to all registered attendees (does not include cost of gift). Additional $1,000 for the Virtual Swag Sponsor.
$2,500

Daily Prize Sponsor (limit of five)

Opportunity to host a raffle giveaway prize on the day of your choice to be promoted in the Registration and Bookstore area. This sponsorship includes your company’s branded promotional materials and an announcement of the raffle at the plenary session.
$2,500

Member Lounge Sponsor (limit of four)

The ASHRAE Member Lounge is the hub for networking. Your company will receive logo visibility and branding on lounge signage and pre-conference promotional materials. Also included is a 30-minute meet and greet, promoted in the conference schedule, for representatives to mingle with ASHRAE members in the lounge. A table will be provided for your company’s materials and giveaways.
$2,500

Know Before You Go Email Sponsor (limit of two)

Opportunity to brand the Know Before You Go Email sent to all registered attendees (in-person and virtual) prior to the conference. Your company’s banner ad will be included in the email. Ad dimensions and metrics will be provided following the send.
$2,000

Dedicated Post-Conference Email Sent to All Opted-In Registrants (limit of four)

ASHRAE will send a dedicated email, on your company’s behalf, within four weeks following the conference to all opted-in conference attendees. ASHRAE staff will help craft your customized email, send the email, and provide metrics following the send. First to reserve receives first selection of send dates based on calendar. Limit of one message sent per week.

Complimentary Registrations Include:

Saturday-Wednesday, January 20 - 24

  • Access to Technical Program from Jan 21 - Jan 24 (Seminars, Workshops, Paper Sessions, Debates and Panels)
  • Entry into the in-person Plenary Session on Jan 20 at 3:15 p.m. Central at the Marriott Marquis
  • Networking Coffee Break on Jan 21. from 9:00-9:30 a.m. Central at the Marriott Marquis
  • Access to the livestreamed and recorded sessions and conference proceedings such as downloadable conference
    papers, made available for one-year post-conference

Post-Conference

  • All sessions in the Technical Program, the Plenary and President’s Luncheon will be recorded and available on-demand
    until January 2025
  • Ability to continue to earn PDHs in the on-demand and also through as well as download Conference Papers until
    January 2025
-

Additional Advertising Opportunities with ASHRAE Journal

ASHRAE Journal brings the latest news, products and technical information to the ASHRAE membership. Together, the 2024 ASHRAE Winter Conference and ASHRAE Journal create the new ASHRAE 2024 Technology Showcase.

According to publisher research, ASHRAE’s circulation universe encompasses more than 10 million annual impressions.
Before ASHRAE’s top leaders gather to chart the path of industry standards, ASHRAE Media offers the following
opportunities to engage specifiers and other leaders with your company’s technology.
$7,575+

2024 ASHRAE Journal Supplier Product Capabilities Guide 

Submit a product announcement for the New Product Guide given to all ASHRAE members prior to the start of the Winter Conference. Circulation is 50,000 readers of ASHRAE Journal in print and online. Place a one-half page advertisement and earn bonus, equal-matching space for explaining a product technology or your firm’s thought-leadership in the industry. Larger advertisements also qualify.
$3,895+

AHR Today

Advertise within the Daily eNewsletter (total of three) recapping the technical events of the day during the 2024 ASHRAE Winter Conference.
$3,895+

Special Edition of HVAC&R Industry

HVAC&R Industry newsletter is distributed to more than 90,000 readers with the latest news about technology, industry standards and applications. A special newsletter during the conference will highlight emerging and new technology for 2024.
$750+

Host Technical Program Content on your Website

Drive traffic to your website and build relationships with your community by providing free access to key sessions from the 2023 ASHRAE Winter Conference for three months post conference. Opportunities begin at $750. ASHRAE reserves the right to increase the rate based on the amount of content posted.

About ASHRAE

ASHRAE is a global society, advancing human well-being through sustainable technology for the built environment. The Society and its members focus on building systems, energy efficiency, indoor air quality and sustainability within the industry. Through research, standards writing, publishing and continuing education, ASHRAE shapes tomorrow’s built environment today.

ASHRAE members create a healthy and sustainable built environment for all through strategic partnerships with organizations in the HVAC&R community and across related industries. The Society’s membership is reflective of the impact, reputation and credibility of ASHRAE’s resources within the United States and abroad. 

CONTACT

Greg Martin
Associate Publisher, ASHRAE Media Advertising
678-539-1174
gmartin@ashrae.org		 Margaret Smith
Development Manager, ASHRAE Foundation
678-539-1201
msmith@ashrae.org

PAST SPONSORS

  • ABB, Inc.
  • AeroClean
  • AECOM
  • Air-Conditioning, Heating &
    Refrigeration Institute
  • Armstrong Ceilings
  • Arkema
  • Automated Logic
  • Balmoral Advisors
  • Belimo
  • Berner International
  • Blue Source
  • BSI Professional Series
  • Cambridge Air Solutions
  • Cancoil Thermal Corporation
  • ClimaCool
  • Climate Control Group
  • CO2 Meter
-
  • ComEd Energy Efficiency Program
  • Condair
  • CoveTool
  • Daikin
  • Direct Activity
  • Ebtron
  • Ecochillers Corporation
  • Energy Recovery
  • ERTC Express
  • Evoqua
  • GF Piping Systems
  • GPS Global Plasma Solutions
  • Honeywell
  • Johnson Controls
  • Kimberly-Clark Professional
  • LG Electronics
  • Littelfuse
  • Mitsubishi Electric
-
  • Munters
  • Navis International Trade &
  • Consulting LTD
  • ONICON & Air Monitor Corporation
  • Phoenix Controls
  • Power Design Inc.
  • RGF Environmental Group
  • Rosenberg USA
  • Sensirion Connected Solutions
  • SPX Cooling Technologies
  • Super Radiator Coils
  • Turkish HVAC-R Industry
  • Exporters Union
  • Trane
  • USGBC
  • uvcPhyzx
  • Vaisala
  • Xylem

SOCIAL MEDIA FOLLOWERS

*As of May 2023

ASHRAE Thanks Its Conference Sponsors

-

-

-

-

-

--

--

--

-

-

-

Checklist for 2024 ASHRAE Winter Conference Sponsorship Deliverables

Thank you for sponsoring the 2024 ASHRAE Winter Conference. Our objective is to provide a valuable service to your company in reaching the most valuable audience of top leaders in the HVAC&R industry and build credibility as innovators in the industry. With your help, we wish to provide a valuable service to ASHRAE members and other industry professionals by providing the opportunity to learn and connect with both in-person and virtual experiences.  

Your main point of contact for your 2024 Winter Conference sponsorship is Ragan McHan. Please send Ragan the assets and information requested below. Ragan can also help you with any questions you may have related to your sponsorship.

Below is a check list of information and deadlines to help you receive full value from your sponsorship opportunity.

Base Sponsorship:

Dedicated Sponsor Page in ASHRAE 365 Conference App and Website

Provide all digital materials to ASHRAE for Dedicated Sponsor Page in conference app and website – any time before May 20

In addition to your logo, ASHRAE can accept a combination of up to 5 items for your page. Send all items such as your official logo to be used on the site, up to 150 words of promotional copy, links to videos, PDFs, or other information you wish to be displayed on your page. Please also send contact information (name, email address, physical address, and website) as you wish it to be displayed.

Send all information to Heather West at apps@ashrae.org. She will be your main contact for building your dedicated Sponsor Page in the ASHRAE conference app and website.

The sooner the materials are provided to ASHRAE by the sponsor, the longer the exposure on the website and app. Please allow 2 days upon submitting materials to construct your page in the app and website.

Complimentary Registration

Submit Registration Information for (1) Complimentary Attendee – any time before May 20

Full conference registrants will have access to all in-person sessions and events as well access to technical session recordings and downloadable conference papers. Please complete egistration form and submit to Tracy Keller at tkeller@ashrae.org by deadline noted above.

Logo Recognition

Submit a high resolution, vector image of your logo and URL for redirecting clicks – As Soon As Possible

Your logo and URL will be added to the following locations as soon as it is received.

  • promotional emails
  • conference website
  • ASHRAE home page
  • conference app
  • virtual conference platform
  • onsite signage

Homepage Recognition

Submit a 300x250 banner that rotates on the ASHRAE home page– As Soon As Possible

Recognition on the ashrae.org home page which has 125,000 unique visits average per month. Send 300x250 banner to vjohnson@ashrae.org and abrafford@ashrae.org.

Rotating Banner in ASHRAE 365

Submit a 300x50 banner to rotate in the ASHRAE 365 app– As Soon As Possible

Send 300x50 banner to apps@ashrae.org.

Attendee Lists and Metrics

  1. ASHRAE will send Opt-In Attendance Lists – by July 15
    A list of all opted-in attendees’ mailing address included in your sponsor thank you packet from 2023-2024 ASHRAE President, Ginger Scoggins
  2. ASHRAE will send Dedicated Sponsor Page Analytics – by July 15
    Includes pageviews of your dedicated sponsor page from the date of creation through the end date of the conference and number of PDF downloads where available.

Livestream Sponsor Add-On

  1. Submit logo– ASAP

Logo will be added to conference app for livestreamed sessions. 

   2. ASHRAE will send Opt-In Attendance Lists – by July 15

A list of opted-in virtual attendees who joined the livestreamed session will be sent to you following the conference.

Keynote Sponsor Add-On

  1. Submit logo – ASAP

Logo will be used for onsite signage, printed program and other conference materials.

   2. Opportunity to provide branded merchandise on the chairs – 

If you wish to provide branded merchandise on the chairs of the plenary session, please plan for 1,000 attendees and reach out to your ASHRAE staff contact for shipping instructions to be shipped to arrive at ASHRAE HQ by the deadline provided.  

   3. Tabletop for branded literature, giveaways and company representatives for meet and greet –  

ASHRAE staff will contact you with information related to where the tabletop will be located as well as recommended timing for company representatives.

   4. Reserved premier seating for sponsors –  

ASHRAE staff will contact you to make sure the appropriate number of seats are saved for your company’s representatives, seated next to ASHRAE leadership at the front of the plenary session. The Opening Plenary Session will take place at 3:15 p.m. ET at the JW Marriott on Saturday, June 22, 2024.

Welcome Party Sponsor Add-On

  1. Submit logo – ASAP

Logo will be used for onsite signage, branded napkins, and event tickets

   2. Tabletop for branded literature, giveaways and company representatives for meet and greet – Week of June 17

ASHRAE staff will contact you with information related to where the tabletop will be located as well as recommended timing for company representatives.

   3. Specialty Drink – Week of May 1

Sponsor has the option to create a specialty drink to be promoted and served at the Welcome Party bar. ASHRAE staff will contact you to coordinate ingredients and name of the drink.

   4. Submit Names for (3) Complimentary Tickets – by May 20

Please send the following information to Tracy Keller by December 18.

First and Last Name

Company

Address

Email

1)

 

 

 

2)

 

 

 

3)

 

 

 

President’s Luncheon Sponsor Add-On

  1. Submit logo – ASAP

Logo will be used for onsite signage, event tickets and printed program.

   2. Tabletop for branded literature, giveaways and company representatives for meet and greet – 

ASHRAE staff will contact you with information related to where the tabletop will be located as well as recommended timing for company representatives.

   3. Reserved premier seating for sponsors – 

ASHRAE staff will contact you to make sure the appropriate number of seats are saved for your company’s representatives, seated next to ASHRAE leadership at the front of the President’s Luncheon. The President’s Luncheon will take place at 12:00 p.m. ET at the JW Marriott Marquis on Monday, June 24.

   4. Submit Names for (3) Complimentary Tickets – 

Please send the following information to Tracy Keller. 

First and Last Name

Company

Address

Email

1)

 

 

 

2)

 

 

 

3)

 

 

 

Women in ASHRAE Sponsor Add-On

  1. Submit logo – ASAP

Logo will be used for onsite signage, event tickets and branded napkins.

   2. Tabletop for branded literature, giveaways and company representatives for meet and greet – Week of June 17

ASHRAE staff will contact you with information related to where the tabletop will be located as well as recommended timing for company representatives.

   3. Submit Names for (3) Complimentary Tickets – May 20

Please send the following information to Tracy Keller by May 20.  Tickets may be picked up from Registration located at the JW Marriott, as early as Friday, June 21.

First and Last Name

Company

Address

Email

1)

 

 

 

2)

 

 

 

3)

 

 

 

 

Members’ Night Out Sponsor Add-On

  1. Submit logo – ASAP

Logo will be used for onsite signage, event tickets and branded napkins.

   2. Tabletop for branded literature, giveaways and company representatives for meet and greet – 

ASHRAE staff will contact you with information related to where the tabletop will be located as well as recommended timing for company representatives.

   3. Submit Names for (3) Complimentary Tickets – 

Please send the following information to Tracy Keller by December 18.

First and Last Name

Company

Address

Email

1)

 

 

 

2)

 

 

 

3)

 

 

 

 

   4. Opportunity to provide raffle prizes – 

Confirm with ASHRAE the prize or prizes you wish to raffle off during the event (i.e., item name, description, value, etc.). ASHRAE staff will work with you on a promotion strategy for the raffle and will provide you with details on how to announce the winner.

Sponsor Tech Talk Add-On

  1. Select Time Slot for 30-Minute In-Person Talk (slots are first come, first served) – ASAP

   2. Provide title and description of talk including name, title, company, email address bio and headshot for speaker– ASAP 

   3. ASHRAE will send Opt-In Attendance Lists – by July 15

The list will include attendees scanned into the session upon arrival and opted-in virtual registrants who attended the Tech Talk virtually.

Coffee Break Sponsor Add-On

  1. Submit logo – ASAP

Logo will be used for onsite signage, event tickets and branded napkins.

   2. Select Day of Coffee Break – 

• Sunday, June 23
• Monday, June 24
• Tuesday, June 25
• Wednesday, June 26

ASHRAE staff will help you determine the best time for the coffee break conjunction with the scheduled Technical Sessions for the day selected.

   3. Tabletop for branded literature, giveaways and company representatives for meet and greet – 

ASHRAE staff will contact you with information related to where the tabletop will be located as well as recommended timing for company representatives.

   4. VIRTUAL UPGRADE ONLY: Submit Message to Attendee to be distributed with Gift Card – 

Included in the sponsorship, ASHRAE will provide (100) $5 Starbucks gift cards to virtual conference attendees through an e-delivery site. Sponsor has the ability to customize the message sent to the 100 virtual attendees who receive the virtual coffee break.

Example: Hi {{ recipient_name }}, Thank you for attending the 2023 ASHRAE Winter Conference. Here is a cup of coffee from COMPANY NAME. We hope you enjoy today’s sessions!

   5. VIRTUAL UPGRADE ONLY: Submit Content for Pop Up Message (if wanted) – 

The delivery vendor provides the option to add an additional pop up message for the attendee to read before redeeming e-gift card.

• Header:
• Message:

   6. VIRTUAL UPGRADE ONLY: Submit URL for Video (if wanted) – 

The delivery vendor provides the option for you to have the redeemer watch a video before redeeming the e-gift card. Please submit a URL from your youtube, vimeo or wisitia. We suggest this video be no more than 15 seconds long.

   7. VIRTUAL UPGRADE ONLY: Submit URL for attendee redirect after e-gift card is redeemed – 

Livestream Sponsor Add-On 

  1. Submit logo– ASAP

Logo will be added to conference app for livestreamed sessions. 

2. ASHRAE will send Opt-In Attendance Lists – by July 15

A list of opted-in virtual attendees who joined the livestreamed session will be sent to you following the conference.

Swag Sponsor

  1. Submit logo – ASAP

Logo will be used for onsite signage and other conference materials.

   2. Opportunity to provide branded giveaway to in-person attendees at Registration – by May 20

If you wish to provide branded giveways to in-person attendees, please plan for 1,500 attendees and reach out to your ASHRAE staff contact for shipping instructions to be shipped to arrive at ASHRAE HQ by May 22.

   3. Schedule Meet and Greet with ASHRAE Staff – by May 20

ASHRAE staff will contact you with information related to where the tabletop will be located as well as recommended timing for company representatives to be included in the conference schedule and promotional materials.

   4. VIRTUAL UPGRADE ONLY: Select Gift Card parameters – 

  • Type of Gift Card
  • Amount (some cards may have minimum amounts)
  • Recipients (i.e. all registered virtual attendees, ASHRAE members only, first 500 people, etc)

   5. VIRTUAL UPGRADE ONLY: Submit Message to Attendee to be distributed with Gift Card –  

Example: Hi {{ recipient_name }}, Thank you for attending the 2023 ASHRAE Winter Conference. Enjoy this gift card to XX compliments of COMPANY NAME. Enjoy the conference!

   6. VIRTUAL UPGRADE ONLY: Submit Content for Pop Up Message (if wanted) –  

The delivery vendor provides the option to add an additional pop up message for the attendee to read before redeeming e-gift card.

• Header:
• Message:

   7. VIRTUAL UPGRADE ONLY: Submit URL for Video (if wanted) –  

The delivery vendor provides the option for you to have the redeemer watch a video before redeeming the e-gift card. Please submit a URL from your youtube, vimeo or wisitia. We suggest this video be no more than 15 seconds long.

   8. VIRTUAL UPGRADE ONLY: Submit URL for attendee redirect after e-gift card is redeemed –  

   9. VIRTUAL UPGRADE ONLY: Purchase Gift Cards –  

Please speak with your ASHRAE staff liaisons to pay for gift cards in advance of the e-gift card distribution. You pay for how many gift cards you want to send.

Wi-Fi Sponsor Add-On

  1. Submit logo – ASAP

Logo will be used for Wi-Fi login splash page and other conference materials.

Know Before You Go Email Sponsor Add-On

  1. Submit Banner Ad for Know Before You Go Email –  

Dimensions for the skyscraper ad are 160 pixels wide by 90 pixels high. JPG, GIF and PNG are accepted formats. Please also send the URL it should link to. The Know Before You Go email will be sent to all conference registrants the week before the conference. Please send all materials and correspondence to Joslyn Ratcliff at jratcliff@ashrae.org.

   2. ASHRAE will Provide Email Metrics – No later than July 15

ASHRAE will provide number of emails sent, number of emails opened, clickthroughs within the email and number of clicks on your banner ad.

Dedicated Post-Conference Email Sent to All Opted-In Registrants Sponsor Add-On

  1. Please contact Joslyn Ratcliff at jratcliff@ashrae.org to coordinate the contents and timing of this sponsorship add-on purchase.  Your email will be scheduled first come, first serve basis within 4 weeks of the conference and there is a limit of one message per week. – by May 20 

   2. Submit content for email to Joslyn Ratcliff – A proof will be sent for approval 2 business days after content is received.

   3. ASHRAE will provide email metrics on number of emails sent, number of emails opened   – 7 days after dedicated email is sent

Daily Prize Sponsor Add-On

  1. Select Day of Prize –  

• Sunday, June 23
• Monday, June 24
• Tuesday, June 25
• Wednesday, June 26

   2. Submit information about the Prize for Promotion –  

Submit name of item, value, and message for ASHRAE to include in conference promotional materials. This information will be used for drafting remarks for the plenary session to promote the raffle item.

On-Demand Session Sponsor Add-On

No additional deliverables are required. As long as sponsoring company’s logo and URL have been submitted, that is all ASHRAE needs for this sponsorship.

Member Lounge Sponsor Add-On

  1. Submit logo – ASAP

Logo will be used for onsite signage and other conference materials.

   2. Schedule Meet and Greet Time Slot –  

ASHRAE staff will contact you with information related to where in the Members Lounge the tabletop will be located as well as recommended timing for company representatives to be included in the conference schedule and promotional materials.

Close