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About Undergraduate Program Equipment Grants

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The ASHRAE Undergraduate Program Equipment Grants Program provides grants to engineering, technical and architectural schools worldwide with the goal of increasing student knowledge, learning and awareness of the HVAC&R industry. Grants shall be used to fund equipment and supplies for undergraduate projects and 2-year technical school projects that focus on ASHRAE-related topics. Grants may cover projects lasting from one academic term up to one year.

Applications that create hands on teaching / demonstrations in undergraduate courses will receive higher ranking than projects that are one year undergraduate research‑based or research-like projects.

Projects involving the building of working models, testing equipment, experimental teaching aids, and laboratory experiments are encouraged. Projects only involving data collection, computer modeling or computer programming will receive lower funding priority. Computer hardware will not be funded; such as:

  • Mouse
  • Printers / 3D Printers
  • Computers / Laptops
  • Tablets, Notepads
  • Hard Disk, Memory stick

However, specialized computer software (Data Acquisition Software) only utilized with the above listed project is acceptable. When the project is complete, the student(s) will submit a final report to ASHRAE. Additionally, full-year projects will require a mid-year progress report.

The grant application must be submitted by the faculty member(s) responsible for the project. The application may be made from any engineering, architecture, or engineering technology department; however, the project must involve an ASHRAE-related topic. The faculty member(s) and student(s) responsible for the project are NOT required to be members of ASHRAE. The grant is made to the university/college solely for the support of the materials required for the project in an amount not to exceed $5,000 (U.S.). University overhead, faculty or student salaries, travel expenses, and other non-equipment items will not be funded. Funding from other sources, including in-kind contributions, is encouraged and will receive a higher ranking. 

The faculty advisor(s) will submit the application to ASHRAE on behalf of the student(s) who are responsible for completing the project. To be considered, ALL questions must be answered on the electronic application, including a complete project description and a projected itemized budget. Out of schools that are selected for grant awards, judges will award the two highest ranking teams (two students per team max) a trip to the Winter Meeting Student Program to present their project to students. The trip consists of transportation and two nights stay in the hotel. Information will be included in award letters.


Download the word_icon.png 2023-24 Undergraduate Equipment Grant Application Form and submit electronically.


You can create an account so that you can save your progress and complete the form later (optional). However, you are required to submit both the word file and the online form to complete your application.

The electronic submission must be received by December 15, 2023. 

For guidance on the application form and judging process, please be sure to watch the videos below

1 Overview
4 Tips and Pitfalls

mp4-icon.png MP4 (41.3 MB)


mp4-icon.png MP4 (66.6 MB)


2 The new application form
5 The Showcase

mp4-icon.png MP4 (17.6 MB)


mp4-icon.png MP4 (47.2 MB)


3 Explanation of judging

mp4-icon.png MP4 (13 MB)


Evaluation Process

Applications will be evaluated based upon:

  • ASHRAE related topics (30%)
  • Adherence to guidelines (10%)
  • Long Term Student Impact (25%)
  • Number of students participating (15%)
  • Adequate funding request (15%)
  • Student involved with ASHRAE (5%)

Bonus points will be awarded to any first time applicants and any projects that receive match funding from industry.

Applicants will receive notification of their application's status by March 1, 2024. An unaccepted project proposal may be revised and re-submitted the following year. Funds will be available to the grant recipients on or after August 1, 2024 (if your project won't begin until after fall semester, you may receive your funds at a later date). Any funded project not completed (as indicated by non-receipt of a mid-year progress or final report) will result in the removal of the school from consideration for additional grants.

Direct questions to:

Katie Thomson | 
ASHRAE – Assistant Manager of Student Activities

ASHRAE Undergraduate Program Equipment Grants Recipients

Grant Showcases

  Grant Showcase - Embry–Riddle Aeronautical University

pdf_icon.png Grant Showcase – Kavita Dhanawade

pdf_icon.png Grant Showcase – Kavita Dhanawade (2)

pdf_icon.png Grant Showcase – Kavita Dhanawade (3)

pdf_icon.png Grant Showcase – Ganesh Agalave         

pdf_icon.png Grant Showcase – Hessam Taherian       

pdf_icon.png Grant Showcase – Nick Roberts

pdf_icon.png Grant Showcase – Steffen Peuker

pdf_icon.png École de technologie supérieure - Monfet

pdf_icon.png Grove City College - Bardy

  Grove City College - Scroll Compressor to Expander Conversion for Waste Heat Recovery

pdf_icon.png Oklahoma State University - Cook

pdf_icon.png Oklahoma State University - Yarborough

pdf_icon.png Sinclair - Marcks

pdf_icon.png Sinclair - Marcks 2

pdf_icon.png University of WIndsor - Ting

Past Winter Conference Presentations

ppt.png  University of Windsor

ppt.png  University of Algarve

ppt.png University of Oregon

ppt.png Sinclair Community College